Privacy Policy - Javis Holdings LLC

Privacy Policy

WHO WE ARE AND HOW TO CONTACT US

Javis Holdings LLC (‘we’, ‘us’, ‘our’) is a limited liability company incorporated in the State of Wyoming, United States of America. Our trading office is located at FL 5, 136 Madison Avenue, New York, USA 10016. We are the data controller in respect of personal data collected through this website and through our service engagements.
If you have any questions about this Privacy Policy, or wish to exercise any of your rights in relation to your personal data, please contact us at: [privacy@javisholdings.us] or in writing to our New York trading office.

THE DATA WE COLLECT AND WHY

We collect personal data in the following categories:

Identity data: full name, date of birth (where required for KYC purposes), nationality, passport or government-issued ID details
Contact data: email address, telephone number, WhatsApp number, WeChat ID, postal address
Business data: company name, company registration number, registered address, business activity description, jurisdiction of operation, director and shareholder information
KYC and compliance data: government-issued identity documents, proof of address, beneficial ownership information, source of funds and source of wealth documentation,
corporate structure charts
Financial data: payment transaction information (processed and stored by Stripe — we do not store card numbers or full financial account details directly)
Communications data: records of enquiries, correspondence, consultation notes, and service-related communications
Technical data: IP address, browser type and version, operating system, referring URL, pages visited, time on site, and other standard website analytics data
Marketing data: preferences for receiving marketing communications, communication preferences, and opt-in/opt-out records

HOW WE USE YOUR PERSONAL DATA

We use your personal data for the following purposes:

To provide and administer the services you have requested, including company formation, bank account opening facilitation, trademark registration, business advisory, and business matching
To conduct identity verification and Know Your Customer (KYC) checks as part of our commercially reasonable AML/KYC onboarding procedures
To perform sanctions screening against applicable United States government sanctions lists and other applicable restricted party lists
To process payments securely via Stripe and to manage invoicing and billing
To communicate with you about your orders, service progress, and any documentation requirements
To respond to enquiries, support tickets, and general correspondence
To send marketing communications where you have consented to receive them, or where we have a legitimate interest in doing so
To improve our website, services, and user experience through analytics and feedback
To comply with applicable legal and regulatory obligations

Where the EU General Data Protection Regulation (GDPR) or UK GDPR applies to the processing of your personal data, we rely on the following legal bases:

Contract: processing is necessary for the performance of a contract with you or to take steps prior to entering into a contract
Legal obligation: processing is necessary for compliance with applicable legal obligations, including AML, KYC, and sanctions screening requirements
Legitimate interests: processing is necessary for our legitimate interests in operating our business securely and effectively, provided such interests are not overridden by your rights and interests
Consent: where we rely on consent for marketing communications or the use of non-essential cookies, you may withdraw that consent at any time

WHO WE SHARE YOUR DATA WITH

We may share your personal data with the following categories of recipients:

Stripe Inc.: for secure payment processing. Stripe’s privacy policy is available at stripe.com/privacy
Hosting and infrastructure providers: for the operation and security of our website and systems
Email and CRM service providers: for communication management and marketing
Google LLC: for website analytics via Google Analytics 4
Professional advisers: including lawyers, accountants, and compliance consultants where required
Sinda Corporation UK Limited: our UK affiliate, where required to deliver or coordinate services
Government and regulatory authorities: where required by applicable law, court order, or regulatory request

We do not sell, rent, or otherwise transfer your personal data to unrelated third parties for their own commercial purposes.

Javis Holdings LLC is based in the United States. If you are located in the European Economic Area (EEA) or the United Kingdom, your personal data may be transferred to and processed in the United States and other countries that may not provide the same level of data protection as your home jurisdiction. Where such transfers occur, we take appropriate steps to ensure that your personal data is protected in accordance with applicable data protection law, including through the use of standard contractual clauses or other approved transfer mechanisms.

DATA RETENTION

We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including to comply with applicable legal and regulatory obligations. In particular:

KYC and AML compliance records are retained for a minimum of five (5) years after the end of the business relationship, or longer where required by applicable law or regulatory guidance
Transactional and financial records are retained for a minimum of seven (7) years for accounting and tax purposes
General communications and service records are retained for a period of three (3) to five (5) years
Website analytics data is retained in accordance with our Google Analytics settings, typically up to twenty-six (26) months
Marketing preference records are retained until you opt out, after which a record of the opt-out is retained

YOUR RIGHTS

Depending on your location and applicable law, you may have the following rights in relation to your personal data:

Right of access: to request a copy of the personal data we hold about you
Right to rectification: to request correction of inaccurate or incomplete personal data
Right to erasure: to request deletion of your personal data, subject to our legal and compliance retention obligations
Right to data portability: to receive your personal data in a structured, commonly used, machine readable format
Right to restriction: to request that we restrict the processing of your personal data in certain circumstances
Right to object: to object to processing based on our legitimate interests
Right to withdraw consent: where we rely on your consent, to withdraw it at any time without affecting the lawfulness of processing before withdrawal
CCPA rights (California residents): the right to know what personal information we collect, the right to delete personal information, the right to opt out of the sale or sharing of personal information, and the right to non-discrimination for exercising these rights

To exercise any of these rights, please contact us at [privacy@javisholdings.us]. We will respond to all requests within thirty (30) days. We may need to verify your identity before processing your request.

COOKIES

This website uses cookies and similar tracking technologies. Please refer to our Cookie Policy at /cookie policy for full details of the cookies we use, the purposes for which we use them, and how to manage your preferences.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will notify you of any material changes by posting the updated Privacy Policy on this website with a new ‘Last Updated’ date. We encourage you to review this Policy periodically.